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Adding a document Adding a document is as simple as going to the relevant category : clicking Add document, entering the document's details (name, summary, etc), then choosing the file on your hard disk or local network. Fields are provided for entering document metadata in compliance with the e-Government Metadata Standard (e-GMS). Although this sounds onorous, the actual information that needs entering is fairly straightforward and all fields are optional.

Document start, stop and review dates Documents can be put on "timed release" where they are uploaded but do not become visible until their start date, enabling documents to be uploaded in a batch but not become visible until their offical publication date. An optional stop date causes a document to be automatically removed from view on a nominated date. An optional review date allows the uploader to say when the document is due for review, after which time it will still be visible. but will appear on the content managers's reports of which documents need reviewing, providing a useful way of keeping documents up-to-date. The report shows which documents are nearing or have reached their stop or review dates. The reports are available to all document maintainers, with only the documents they maintain being listed. The senior document maintainers (i.e. those who have access to the whole area and can delegate responsibility to others) have documents for all maintainers listed in their report, allowing them to chase staff or review the documents themselves.

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